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- 30 days of full access
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Agency software, built inside an agency.
Why is the invoice smaller than the month felt?
Because hours get stuck between recorded and billed. The round of revisions nobody booked. The extra work on the retainer that passed as goodwill. Project Manager shows you before month end what is still on no invoice. With the amount.
Data in the EU · DPA included · cancel monthly · pricing on request
project-mngr.com/timeStudio Nord
Time
Recorded, not yet billed
TimerProjectsTimesheetsApproval14Open2
On no invoice yet0 Hrs·0 €
| Client · project | Recorded | Approved | Billed | Still open | Amount |
|---|---|---|---|---|---|
Möbel Wolf · Social media retainer 7 hrs over retainer, waiting for approval | 47 Hrs | 40 Hrs | 40 Hrs | 7 Hrs | 630 € |
Kanzlei Huber · Website relaunch 12 hrs approved, 16 hrs waiting for approval · down payment issued for 40 hrs | 68 Hrs | 52 Hrs | 40 Hrs | 28 Hrs | 2.520 € |
Feinkost Auer · Online shop Everything billed | 55 Hrs | 55 Hrs | 55 Hrs | 0 Hrs | 0 € |
Demo data of the example agency Studio Nord.
The 10th. The invoices are out. And the total doesn't match the month.
Two relaunches in parallel, the Möbel Wolf retainer took more than planned, three rounds of revisions on the shop. The team was full. The invoice total still looks like a quiet month.
The rest sits between time tracking and invoice. The approval that has been stuck with the project lead for two weeks. The line that didn't make it when retyping from Clockodo to sevdesk. The down payment invoice for 40 hours, with 68 recorded.
Around 15 percent of the hours worked, says an industry figure.¹ For you it may be less. Do the math.
€75,000 per year
delivered, recorded, never invoiced.
¹ OMR Reviews, “Time tracking for agencies”, cites a study by London Business School. An industry figure, not a measurement of ours. You get your own number on the first call.
Everything that isn't marked “Billed” is still open. With us you see this list every day, not just on the 10th.
- Recorded
Timer in the task, adding time later is allowed. Every entry lands on the right project with the right rate.
- Approved
The project lead goes through the week, corrects what was booked wrong, and approves. Approved hours are reserved for the invoice.
- Billed
The invoice line is created from approved time, with rate, date, description and a timesheet as PDF. No hour is billed twice.
Everything between hour and invoice, in one place.
Six sentences we often hear on the first call. Click the one that sounds like you. On the right you see what that looks like in the app.
The timer lives in the task. Adding time later is allowed.
Press start, the project is already assigned. Whoever forgets the timer adds time in the evening, in the browser or in the app for iOS and Android. The timesheet shows the week for the whole team, gaps included. You can see who is overloaded from the week. That is what time tracking is for.
project-mngr.com/timeStudio Nord
Time tracking
Timer, timesheets and approval
TimerProjectsTimesheetsApproval14ReportsClients
Autumn campaign landing page 00:42:17
Today
Autumn campaign landing page
Möbel Wolf · Social media retainer
Recorded
00:42:17
Homepage wireframes
Kanzlei Huber · Website relaunch
Recorded
02:30:00
Test checkout
Feinkost Auer · Online shop
Recorded
01:15:36
project-mngr.com/timeStudio Nord
Time tracking
Timer, timesheets and approval
TimerProjectsTimesheetsApproval14ReportsClients
Autumn campaign landing page 00:42:17
Today
Autumn campaign landing page
Möbel Wolf · Social media retainer
Recorded
00:42:17
Homepage wireframes
Kanzlei Huber · Website relaunch
Recorded
02:30:00
Test checkout
Feinkost Auer · Online shop
Recorded
01:15:36
Demo data of the example agency Studio Nord, September 2026.
Time tracking with timer
Apps for iOS and Android
Approval per entry
Invoices from time
Timesheet as PDF
Cancellation and correction
Budgets with traffic light
Retainers
Forecast
Profitability
Tasks and boards
Weekly planning
Inquiries and clients
Freelancer access
Assistant
CSV and BMD export
Appointment booking
Knowledge base
Meetings and chat
Google, Outlook, iCal
MCP integration
Two-factor login
Before month end you see which budget is tipping and what hasn't been billed yet.
No gathering from three lists. Budget, recorded hours and approval status run along per project and retainer, live and in one place.
project-mngr.com/budgetingStudio Nord
Budgeting
As of September 2026
OverviewRatesRetainerProfitabilityExpensesForecast
| Project | Budget type | Utilisation | Status |
|---|---|---|---|
| Möbel Wolf · Social media retainer | Retainer | 47 of 40 hrs117 % | Overrun |
| Kanzlei Huber · Website relaunch | Hours | 68 of 80 hrs85 % | Warning |
| Feinkost Auer · Online shop | Hours | 55 of 100 hrs55 % | On track |
Möbel Wolf: 40 agreed, 47 recorded, 7 hrs over budget.
Demo data of the example agency Studio Nord, September 2026.
Switching is the part everyone fears. That's why we do it with you.
You send us what you have: clients, projects, hourly rates, open time. In whatever format it's in. We bring it in and reconcile the totals with you. Everything else keeps running in parallel until the month is done.
What you have today
Excel
Clockodo
Toggl
sevdesk
From Excel, Clockodo, Toggl or sevdesk, in whatever format it's in.
In Project Manager
- Week 1
Master data and import, reconciling the totals
- Week 2
Team books time, old tool runs in parallel
- Week 3
Approvals and budgets set up
- Week 4
First month-end close with us, then on your own
From Graz. Out of our own need.
Project Manager comes from four people in Graz. Two of us run Webformance, an agency that bills by the hour and by retainer. We built the software for ourselves first, because at every month end we were missing hours we had delivered. Since October 2026 our time, budgets and invoices run in it.
Honestly: not for every agency.
- More than 30 people or several locations
MOCO, HQ or Troi fit better there. We will tell you that on the call too.
- Fixed-price projects without time tracking
Then you don't have this bottleneck.
- Warehouse, bills of materials, HOAI phases, your own financial accounting
We are not built for that.
- Fewer than five people
Your current stack is probably still enough.
One plan, everything included. Pricing on request.
Everything included, apps too. No tiers, no add-on modules. Cancel monthly. We agree on the price for your team in a first call.
Try it free for 30 days
Team
On request
One plan, everything included. We agree on the price in a first call.
- Time tracking, approval and invoices
- Projects, budgets and forecast
- Tasks, boards and weekly planning
- Inquiries and clients with assistant
- Data in the EU, DPA, export as CSV
Switch with us
On request
Or do it yourself, for €0
- Import from Excel, Clockodo, Toggl, sevdesk
- Totals reconciled with you
- First month-end close together
- Freelancers who only book time don't count.
Start by 31 March 2027 and keep your price. In 2028 too.
The price per user and month you agree on at the start holds for 24 months from the start of the contract. Whatever changes on the price list by then.
On the second call you get the same person as on the first. With four people in Graz, that is simply how it is. If your agency is missing something, we tell you on the call whether and when we will build it.
What agencies want to know before the first call.
Agency software connects time, projects and invoices. With eight people you need it as soon as one person spends more than half a day gathering things at month end. Before that, Excel is often enough.
Yes. The invoice line is created from approved time entries, with rate, date and description.
No. Here you write invoices from time entries. Bookkeeping stays with your accountant or in sevdesk, and the export goes there.
Four weeks, and your old tool keeps running in parallel. Week 1 import and reconciling the totals, week 4 first month-end close with us. After that you are on your own, and we stay on the phone if anything comes up.
In the EU: the app runs on servers in Vienna, the database at Supabase in Ireland. A DPA is part of the contract, export as CSV any time, two-factor login available.
MOCO is bigger and older. From 30 people or several locations it is usually the better choice, and we will tell you that on the call. We are built for 5 to 30, with one price, a CRM included, and the list “recorded, not yet billed” at the core.
30 minutes. You bring one month.
Ideally one where the invoice was smaller than the month felt. We put time tracking and invoices side by side and show you what got stuck in between. At the end you know whether Project Manager fits you and what switching costs. No pitch deck.
- 1
Before. If you like, you send us the export of your time tracking for one month and that month's invoices. It works without too, then we use our demo agency.
- 2
On the call. Jan or Leon set up your month in Project Manager while you talk. You see the list “recorded, not yet billed” with your numbers.
- 3
After. You get the summary by email, with price and switching plan. Or with the honest recommendation to stay with your current stack.
Jan Grimm
Co-founder, leads the first calls
Leon Haider
Co-founder, marketing and switching